Information requirements according to Art. 12 ff. of the EU GDPR

Data Protection

Impressionen aus der Produktion

Your point of contact as the person responsible in line with the European General Data Protection Regulation (EU GDPR), other Member State national data protection laws and any further data protection regulations is:

1. Data processing on our website

For the processing of your personal data when you visit our website:

WKS Druckholding GmbH
Industriestraße 3
41849 Wassenberg

Tel.: +49 (0) 24 32/49 01 – 0
Fax: +49 (0) 24 32/49 01 – 75 29
E-Mail: info@wksgruppe.de

2. Other data processing

In line with the EU GDPR, the entity responsible for the processing of your personal data relating to your application as well as to current or new business relations is the WKS Group affiliate to which you have addressed your application or with which you are conducting a business relationship:

WKS Druckholding GmbH
Industriestraße 3
41849 Wassenberg

Tel.: +49 (0) 24 32/49 01 – 0
Fax: +49 (0) 24 32/49 01 – 75 29
E-Mail: info@wksgruppe.de

WKS Print Partner GmbH
Westendstraße 145143 Essen

Tel.: +49 (0) 2 01/10 06 – 0
Fax: +49 (0) 2 01/10 06 – 71 70
E-Mail: info@wksgruppe.de

Westend Druckereibetriebe GmbH
Westendstraße 1
45143 Essen

Tel.: +49 (0) 2 01/10 06 – 0
Fax: +49 (0) 2 01/10 06 – 71 70
E-Mail: info@wksgruppe.de

Kraft-Schlötels GmbH
Industriestraße 3
41849 Wassenberg

Tel.: +49 (0) 24 32/49 01 – 0
Fax: +49 (0) 24 32/49 01 – 75 29
E-Mail: info@wksgruppe.de

Inline Rollenoffset Ploch Strube GmbH
Stimmerwiesen 3
34587 Felsberg

Tel.: +49 (0) 56 62/94 87 – 2 00
Fax.: +49 (0) 56 62/94 87 – 2 88
E-Mail: info@ploch-strube.de

Strube Druck & Medien GmbH
Stimmerwiesen 3
34587 Felsberg

Tel.: +49 (0) 56 62/94 87 – 2 00
Fax.: +49 (0) 56 62/94 87 – 2 88
E-Mail: info@ploch-strube.de

Haberbeck Druck GmbH
Industriestr. 17
32791 Lage

Tel.: +49 (0) 5232/6009 – 100
E-Mail: info@haberbeck.de

WKS Fulfillment GmbH
Industriestr. 17
32791 Lage

Tel.: +49 (0) 5232/6009 – 100
E-Mail: info@haberbeck.de

WKS Wachter GmbH
Borsigstr. 4
74321 Bietigheim-Bissingen

Tel.: +49 (0) 7142/46985 – 10
E-Mail: info@wachter.de

Our data protection officer can be reached via the following contact data:

WKS Druckholding GmbH
Industriestraße 3
41849 Wassenberg

Tel.: +49 (0) 24 32/49 01 – 0
Fax: +49 (0) 24 32/49 01 – 75 29
E-Mail: datenschutz@wksgruppe.de

1. Website functions

i. Provision of website and creation of log files

a. Legal basis

The legal basis for the processing of your personal data for the provision of the website and creation of log files is Art. 6 Para. 1 lit. f of the EU GDPR.

b. Purpose

Our temporary storage of your personal data is necessary to ensure the delivery of our website to your computer. To enable this, your personal data are stored for the duration of the session.

Your personal data is stored in log files to guarantee the website’s functionality. In addition, your personal data help us to guarantee the security of our information systems. Your personal data is not processed in any other way.

c. Storage duration

Your personal data is deleted as soon as it is no longer required to serve the purpose for which it was processed. If your personal data is captured to ensure the provision of the website, this applies as soon as you have left the website.

If your personal data is stored in log files, these are deleted at the latest after three months. If any further storage is necessary, your personal data is anonymised so that it can no longer be attributed to you.

d. Objection and disposal options

The processing of your personal data for the provision of the website and the storage of your personal data in log files is a mandatory requirement for the operation of the website. You therefore have no right of objection.

ii. Technically essential cookies

a. Legal basis

The legal basis for the processing of your personal data for the use of technically essential cookies is Art. 6 Para. 1 lit. f of the EU GDPR.

b. Purpose

The use of technically essential cookies serves to simplify your use of our website. Some of our website functions cannot be offered without using cookies. To enable this, your browser needs to be recognised even following a page change. Your personal data is not processed in any other way.

c. Storage duration

Your personal data is deleted as soon as it is no longer required to serve the purpose for which it was processed: this applies particularly when you leave the website.

d. Objection and disposal options

You can find an overview of the technically essential cookies used on our website at the end of the page.

With your permission, cookies are stored on your computer and are transmitted from it to our website. You therefore have complete control over the use of cookies.

You can deactivate or limit the transmission of cookies by changing your browser settings. You can delete cookies that have already been stored at any time, a process that can also be automated. If cookies are deactivated for our website, you may not be able to use all website functions in their entirety.


iii. YouTube

a. Legal basis

The legal basis for the processing of your personal data which is processed via the integration of YouTube videos is Art. 6 Para. 1 lit. f of the EU GDPR.

b. Purpose

The processing of your personal data by YouTube serves to provide an appealing, uniform representation of video content on our website, regardless of your device.

c. Storage duration

We employ YouTube videos in an extended data protection mode. This mode ensures that, apart from the integration, no further information relating to your visit is stored on our website. Your personal data is therefore deleted as soon as it is no longer required to serve the purpose for which it was processed. This applies at the latest when your visit to our website has ended.

d. Objection and disposal options

The processing of your personal data for the integration of YouTube videos is a mandatory requirement. You therefore have no right of objection.


iv. Google Maps and Google Fonts

a. Legal basis

The legal basis for the processing of your personal data for the integration of Google Maps and Google Fonts is Art. 6 Para. 1 lit. f of the EU GDPR.

b. Purpose

The processing of your personal data for the integration of Google Maps and Google Fonts helps you to find our sites more easily and to represent fonts in a uniform way on our website.

c. Storage duration

Your personal data will be deleted as soon as it is no longer required to serve the purposes mentioned above.

d. Objection and disposal options

If you do not wish your personal data to be captured by Google Fonts, you can set your browser (e.g. by installing plug-ins or add-ons) to prevent the transmission of your personal data to Google’s server. If your browser does not support Google Fonts, access to Google’s server does not occur and our website’s text is displayed in your system’s standard font.

You can find more information about conditions of use and data protection at:
https://developers.google.com/fonts/faq and/or at
http://www.google.com/intl/de-DE/privacy/


v. Google reCAPTCHA

a. Legal basis

The legal basis for the processing of your personal data for the anti-spam and tampering protection services provided by Google reCAPTCHA is Art. 6 Para. 1 lit. f of the EU GDPR.

b. Purpose

The purpose of the processing of your personal data for the anti-spam and tampering protection services provided by Google reCAPTCHA is to protect the input boxes on our website from the abusive content (spam) provided by robot programmes (bots).

c. Storage duration

Your personal data will be deleted as soon as it is no longer required to serve the purpose for which it was processed.

d. Objection and disposal options

The processing of your personal data for the anti-spam and tampering protection services provided by Google reCAPTCHA is a mandatory requirement to protect the input boxes on our website. You therefore have no right of objection.


2. Sales and Marketing

i. Contact form and e-mail contact

a. Legal basis

The legal basis for the processing of your personal data that is transferred via the contact form is Art. 6 Para. 1 lit. f of the EU GDPR. If the reason for making contact is the conclusion of a contract, Art. 6 Para. 1 lit. b of the EU GDPR provides an additional legal basis for the processing of your personal data.

b. Purpose

If you contact us, the processing of your personal data serves only to deal with your request.

c. Storage duration

Your personal data is deleted as soon as it is no longer required to serve the purpose for which it was processed. In the case of personal data transmitted when contacting us, this applies when your request has been handled and legal retention periods do not prevent its deletion.

d. Objection and disposal options

You have the option to veto the processing of the personal data transmitted when contacting us for future use at any time. In this case, we are, however, unable to process your request further. All personal data that was stored when you contacted us is, in this case, deleted, unless legal retention periods prevent this.


ii. Enhanced user friendliness, website optimisation, user behaviour analysis, and the diffusion of personalised advertising

a. Legal basis

The legal basis for the processing of your personal data for the use of cookies and comparable technologies such as pixels, tags, web beacons, browser fingerprinting etc. (tracking cookies) for the purpose of enhanced user friendliness, website optimisation, user behaviour analysis and the diffusion of personalised advertising is the consent you provide according to Art. 6 Para. 1 lit. a of the EU GDPR.

b. Purpose

The processing of your personal data enables us to optimise our website’s user-friendliness and promote our business via the sale of goods or services.

c. Storage duration

Your personal data is deleted as soon as you withdraw your consent, or when your personal data is no longer required to fulfil the purpose for which it was processed.

d. Objection and disposal options

You can find an overview of the tracking cookies used on our website at the end of the page.

You can withdraw your consent to the processing of your personal data relating to the use of tracking cookies for the future at any time by proceeding as follows:

01.Changing the consent settings on our website

On our website, you have the option to simply refuse the processing of your personal data relating to the use of tracking cookies. To do this, you need to follow the corresponding ‘Cookies’ link in the footer.

When you withdraw your consent, a further cookie is placed on your computer which signals to us not to use any tracking cookies. If you delete the cookie in question, you will be asked to provide your consent again when you next visit our website.

02.Changing your browser settings

Alternatively, you can deactivate or restrict the transmission of cookies in general by changing your browser settings. You may delete cookies that have been stored at any time, a process that can also be automated. If cookies that are essential for our website are also deactivated, it may not be possible to make full use of some of the website functions.

03. Google Analytics – a special case

If you do not wish your personal data to be processed by Google Analytics, you can install the browser add-on that deactivates Google Analytics. This add-on instructs the Google Analytics JavaScript (ga.js, analytics.js and dc.js) on websites not to allow information to be sent to Google Analytics.

If you would like to deactivate Google Analytics, open the page mentioned below and install the add-on to deactivate Google Analytics for your browser. You can find more detailed information about the installation and deinstallation of the add-on in the various relevant help resources on your browser.

Browser and operating system updates can lead to the deactivation add-on no longer working as intended. You can find more information about the management of Chrome add-ons on the web pages mentioned below. If you do not use Chrome, you can check with the manufacturer of your browser whether add-ons work properly in your version of the browser.

The newest versions of Internet Explorer occasionally load the add-on for deactivating Google Analytics after personal data has already been sent to Google Analytics. If you use Internet Explorer, the add-on therefore installs cookies on your computer. These cookies ensure that any data that is captured is deleted immediately from the server that captured the data. Ensure that third-party cookies are not deactivated for Internet Explorer. If you delete your cookies, the add-on will quickly restore these cookies to ensure that your Google Analytics browser add-on continues to work without any restrictions.

The browser add-on to deactivate Google Analytics does not prevent personal data from being sent to the website or to other tracking services.

You can find more information about the conditions of use and data protection at:

http://www.google.com/analytics/terms/de.html and/or at
https://support.google.com/analytics/answer/6004245?hl=de.

IP anonymisation is also activated on our website.


3. Data protection and the law

i. Submissions of concerned parties according to Art. 12 ff. of the EU GDPR/strong>

a. Legal basis

The legal basis for the processing of your personal data in relation to the handling of your data protection query (’petition by a concerned party’) is Art. 6 Para. 1 lit. c in connection with Art. 12 ff. of the EU GDPR. The legal basis for the subsequent documentation of the lawful handling of a petition by a concerned party is Art. 6 Para. 1 lit. f EU of the EU GDPR.

b. Purpose

The purpose of the processing of your personal data in relation to the handling of petitions by concerned parties is to answer your data protection query. The subsequent documentation of the lawful handling of each individual petition by a concerned party serves to fulfil the accountability required by law.

c. Storage duration

Your personal data is deleted as soon as it is no longer required to serve the purpose for which it was processed. When it comes to the handling of petitions by concerned parties, this occurs three years following the end of the procedure in question, according to § 41 of the Federal Data Protection Act (BDSG) in connection with § 31 Para. 2 No. 1 of the Act on Regulatory Offences (OWiG).

d. Objection and disposal options

You have the option to refuse the processing of your personal data relating to the future handling of concerned party petitions at any time. In this case, we are, however, unable to process your data protection request.

The documentation for the lawful handling of the concerned party petition in question is a mandatory requirement. You therefore have no right of objection.


ii. Legal defence and law enforcement

a. Legal basis

The legal basis for the processing of your personal data in the case of legal defence and law enforcement is Art. 6 Para. 1 lit. f of the EU GDPR.

b. Purpose

The purpose of the processing of your personal data in the case of legal defence and law enforcement is the prevention of unauthorised use and the legal enforcement and assertion of claims and rights.

c. Storage duration

Your personal data is deleted as soon as it is no longer required to serve the purpose for which it was processed.

d. Objection and disposal options

The processing of your personal data when it comes to legal defence and law enforcement is a mandatory requirement for legal defence and law enforcement. You therefore have no right of appeal.

1. Supplier set-up and ongoing business relationships

i. Legal basis

The legal basis for the processing of your personal data and that of your company’s contact persons for the purpose of supplier questionnaires, supplier set-up and ongoing business relationships is Art. 6 Para. 1 lit. b of the EU GDPR and Art. 6 Para. 1 lit. f of the EU GDPR.

If you or your company’s contact persons have given their consent, Art. 6 Para. 1 lit. a of the EU GDPR provides an additional legal basis for the processing of your personal data as well as that of the contact persons in your company.


ii. Purpose

The purpose of the processing of your personal data as well as that of the contact persons in your company for the purpose of supplier questionnaires, supplier set-up and ongoing business relationships is the award, execution and invoicing of the order in question, and the consideration of future orders and tenders.

iii. Origin

If we have not received your personal data directly from you, the contact person in your company has transmitted your personal data to us via the supplier questionnaire.

iv. Storage duration

Your personal data as well as that of the contact persons in your company is deleted as soon as it is no longer required for the purpose for which it was elicited.

In the case of the award, execution, and invoicing of the order in question, this applies when the contract underlying the order has been fulfilled and all claims resulting from the contractual relationship have expired and/or legal retention periods no longer exist.

When it comes to consideration for future contracts and/or tenders, this applies when your company no longer has an interest in being considered for the awards of future orders and/or tenders.


v. Objection and disposal options

The processing of your personal data is a mandatory requirement for the award, execution, and invoicing of the order in question. You therefore have no right of objection.

You may withdraw your consent for the future at any time and/or refuse the processing of your personal data regarding consideration for the award of future orders and/or tenders.



2. Geschäftsabschluss und fortlaufende Geschäftsbeziehung

i. Legal basis

The legal basis for the processing of your personal data, as well as that of your company’s contact persons, for the purpose of business transactions and ongoing business relationships is Art. 6 Para. 1 lit. b of the EU GDPR and Art. 6 Para. 1 lit. f of the EU GDPR.

ii. Purpose

The purpose of the processing of your personal data, as well as that of your company’s contact persons, for the purpose of business transactions and ongoing business relationships is the execution and invoicing of the transaction in question as well as the preparation of future contracts and/or tenders.

iii. Storage duration

Your personal data, as well as that of your company’s contact persons, is deleted as soon as it is no longer required for the purpose for which it was elicited.

In the case of the execution and invoicing of the transaction in question, this applies when the contract underlying the transaction has been fulfilled and all claims from the contractual relationship have expired and/or legal retention periods no longer exist.

When it comes to the preparation of future contracts and/or tenders, this applies when your company has finally decided against us as your service provider.


iv. Objection and disposal options

The processing of your personal data is a mandatory requirement for the execution and invoicing of the transaction in question. You therefore have no right of objection.

You may, however, refuse to allow your data to be processed for the preparation of the award of future orders and or tenders.

Within our company, only the positions and departments that require the personal data mentioned previously actually receive it. In addition, we also sometimes make use of different service providers and transmit your personal data to further trustworthy recipients. These may, for example, include:

– Group companies of the WKS Group
– Banks
– Scan service providers
– Printing companies
– Lettershops
– IT service providers
– Lawyers and courts

When your personal data is processed, we may, on occasion, transmit your personal data to trustworthy service providers in third countries. Third countries are countries located outside the European Union or the European Economic Area (EEA).

In such cases, we only work with service providers who give us appropriate guarantees for the security of your personal data and can guarantee that your personal data is processed according to the strict European data protection standards. You may view a copy of the guarantees in question at our offices.

If we transmit personal data to third countries, this is done on the basis of a so-called suitability resolution from the European Commission or, if such a resolution does not exist, on the basis of so-called standard data protection clauses, which are also issued by the European Commission.

In such situations, it can also not be excluded that we transmit personal data to service providers in the US. These service providers are certified according to the EU-U.S. and Swiss-U.S. Privacy Shield Framework. You can find more information about the EU-U.S. and Swiss-U.S. Privacy Shield Framework at  www.privacyshield.gov

You have the following rights versus our company:

1. Right to information

You have a right to information about whether your personal data is processed by us and which elements of that data is processed. In this case, we also inform you about:

(1) The purpose of the processing:
(2) The data categories:
(3) The recipients of your personal data:
(4) The planned storage duration and/or the criteria for the planned storage duration:
(5) Your additional rights:
(6) If your personal data is not communicated by you, all available information about its origin:
(7) If available: the existence of automated decision-making and information about the logistics involved, the scope, and the intended impact of the processing.

2. Right to correction

You have the right to correct or complete your personal data if the data processed by us is incorrect or incomplete.

3. Right to limit the extent to which the data is processed

You have a right to limit the extent of the processing if

(1) We control the exactitude of any of your personal data processed by us:
(2) The processing of your personal data is unlawful:
(3) You require the personal data processed by us for prosecution purposes, once the purpose of processing it no longer applies:
(4) You have contested the processing of your personal data and we are checking this appeal.

4. Right to deletion

You have a right to deletion if

(1) We no longer require your data for its original purpose:
(2) You withdraw your consent and there is no further legal basis for the processing of your personal data:
(3) You file an objection to the processing of your personal data and – unless it concerns direct marketing – there are no overriding reasons to justify its further processing:
(4) The processing of your personal data is unlawful:
(5) The deletion of your personal data is a legal requirement:
(6) Your personal data was elicited before you came of age for information society services.

5. Right to information

If you have exercised your right to the rectification or deletion of your data, or the limitation of its processing, we will communicate this data rectification or deletion, or processing limitation, to all recipients of your personal data.

6. Right to data portability

You have the right to receive your personal data which has been processed by us on the basis of consent or for contract implementation in a structured, common and machine-readable format and to transfer it to another responsible person. If it is technically feasible, you have the right to ask for this data to be transferred directly to another responsible person.

7. Right of objection

Under certain circumstances, you have the right to object to the processing of your personal data. In this case, we no longer process your personal data unless we can provide proof of compelling, legitimate reasons for its processing.
 
If your personal data is processed for direct marketing purposes, you have the right to object at any time.

8. Right of withdrawal

You have the right to withdraw any consent you have submitted to us at any time. When you withdraw your consent, the legality of the processing that has taken place based on your consent remains unaffected until it is withdrawn.

9. Right of complaint to a regulatory authority

Irrespective of any further administrative or legal remedy, you have the right to complain to the appropriate regulatory authority, if you are of the opinion that our processing of your personal data infringes the EU GDPR.

The appropriate regulatory authority for our company is:

The state representative for data protection and freedom of information
North Rhine-Westphalia
Kavalleriestr. 2–4
40213 Düsseldorf
Germany

Provider

Name of cookie

Description

Storage duration

WKS

Cookielawinfo-checkbox-necessary

Cookielawinfo-checkbox-necessary
This cookie is used to check whether tracking cookies may be used.

Session

WKS

Wpjb_transient_id

This cookie is used to allow our career portal to function.

Session

1. Tracking cookies

Provider

Name of cookie

Description

Storage duration

Google LLC

_ga

This cookie is part of Google Analytics and contains a random User-ID. This ID enables us to recognise you on this website and merge the data elicited from you during earlier visits.

2 years

Google LLC

_gid

This cookie is part of Google Analytics and contains a random User-ID. This ID enables us to recognise you on this website and merge the data elicited from you during earlier visits.

24 hours

Google LLC

_gat

This cookie is part of Google Analytics and ensures that certain data is only sent to Google LLC at the most once per minute. In this way, any further data transmissions are prevented.

1 minute

If you have any questions, our data protection officer is happy to help you at any time.