Information requirements according to Art. 12 ff. of the EU GDPR

Data Protection

Impressionen aus der Produktion

Your contact, who is the data controller as defined in the European General Data Protection Regulation (“EU GDPR“) and in other domestic data privacy legislation of the member states or any other data privacy law related provisions is:

1. Data processing on our website

For the processing of your personal data in connection with your application and current or new business relationships, the WKS Group company to which you have sent your application or with which you have a business relationship is controller within the meaning of the GDPR:

WKS Druckholding GmbH
Industriestraße 3
41849 Wassenberg

Tel.: +49 (0) 24 32/49 01 – 0
E-Mail: info@wksgruppe.de

(hereinafter referred to as “we,” “us” or “our”).

2. Other data processing

In line with the EU GDPR, the entity responsible for the processing of your personal data relating to your application as well as to current or new business relations is the WKS Group affiliate to which you have addressed your application or with which you are conducting a business relationship:

WKS Druckholding GmbH
Industriestraße 3
41849 Wassenberg

Tel.: +49 (0) 24 32/49 01 – 0
E-Mail: info@wksgruppe.de

WKS Print Partner GmbH
Westendstraße 1
45143 Essen

Tel.: +49 (0) 2 01/10 06 – 0
E-Mail: info@wksgruppe.de

Westend Druckereibetriebe GmbH
Westendstraße 1
45143 Essen

Tel.: +49 (0) 2 01/10 06 – 0
E-Mail: info@wksgruppe.de

Kraft-Schlötels GmbH
Industriestraße 3
41849 Wassenberg

Tel.: +49 (0) 24 32/49 01 – 0
E-Mail: info@wksgruppe.de

Inline Rollenoffset Ploch & Strube GmbH
Stimmerwiesen 3
34587 Felsberg

Tel.: +49 (0) 56 62/94 87 – 2 00
E-Mail: info@wksgruppe.de

Strube Druck & Medien GmbH
Stimmerwiesen 3
34587 Felsberg

Tel.: +49 (0) 56 62/94 87 – 2 00
E-Mail: info@wksgruppe.de

Haberbeck Druck GmbH
Industriestr. 17
32791 Lage

Tel.: +49 (0) 5232/6009 – 0
E-Mail: info@haberbeck.de

WKS Fulfillment GmbH
Industriestr. 17
32791 Lage

Tel.: +49 (0) 5232/6009 – 148
E-Mail: info@haberbeck.de

WKS Solutions GmbH
Pleidelsheimer Straße 15
74321 Bietigheim-Bissingen

Tel.: +49 (0) 71 42/46985 – 0
E-Mail: solutions@wksgruppe.de

Häuser Druck GmbH
Venloer Str. 1271
50829 Köln Bocklemünd

Tel.: +49 (0) 221/84657 – 0
E-Mail: info@haeuserdruck.de

The protection of your personal data has a high priority for us. To reflect this importance, we have commissioned a consulting firm specializing in data protection and data security to handle these central issues. Our data protection officer also comes from this highly experienced group of experts.

We are counselled by:

Magellan Compliance GmbH, Nördliche Münchner Straße 27A, 82031 Grünwald / www.magellan-datenschutz.de

If you have any data protection and data security related questions associated with our company, please contact our data protection officer directly.

Email: datenschutz_wks@magellan-legal.de / Phone: +49 (0) 24 32/49 01 – 0

1. Scope

Principally, we will only process your personal data if this is necessary in order for us to provide you with a functional version of our website and of our content as well as services.

2. Legal basis

If we have obtained your consent to the processing of your personal data, the legal basis for such processing is Art. 6 Sect. 1 S. 1 lit. a) EU GDPR.

If we process your personal data with the aim of meeting contractual mandates or in conjunction with the negotiation of a contractual relationship, the legal basis for the processing of such data is Art. 6 Sect. 1 S. 1 lit. b) EU GDPR.

If the processing of personal data is necessary in order for us to meet any legal obligations, the legal basis for the processing of such data is Art. 6 Sect. 1 S. 1 lit. c) EU GDPR.

If we process your personal data to protect our or any third party’s legitimate interests, provided your interests or fundamental rights and freedoms do not outweigh the preceding interests, the legal basis for the processing of such data is Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

3. Retention period

Your personal data shall be deleted as soon as the purpose of its retention no longer exists or, if you have a right to object to the processing, you have withdrawn your consent. It is possible that your data will be stored longer if this has been defined in the respective European or domestic legislation, in Union-law provisions, acts or any other provisions we are subject to. In these cases, your personal data shall, however, be blocked.

4. External links

If we provide links to external websites, this Privacy Policy shall not apply to the processing of your personal data by the data controller of the linked website. Hence, we recommend that you review the data privacy policies on external websites you visit. If such a linkage should require a legal basis for the resulting processing of your personal data, it shall be your consent pursuant to Art. 6 Sect. 1 S. 1 lit. a) EU GDPR, which you shall grant by clicking on the respective link.

As a rule, the clicking on any such links (hyperlinks) will result in the processing of your following personal data:

· IP address
· Screen resolution
· Deployed browser
· Bandwidth
· Language settings

1. Website functions

a. Provision of the website and generation of logfiles

(1) Description and scope

In conjunction with offering our website we will process your personal data to ensure the error free presentation of our website on your PC or mobile device. Because of that, we have to store some of your personal data for the duration of the session.

Furthermore, we will store your personal data temporarily in logfiles, to guarantee that our website will work properly and the operation of our IT systems is secure. Any other processing of your personal data in logfiles will not occur.

The following personal data will be processed for the provision of the website and for the generation of logfiles:

· IP address
· Access date
· Access time
· If applicable, previously visited website
· Used browser
· Used operating system

(2) Legal basis

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

(3) Purpose

The purpose of this data processing is to provide the website, ensure its functionality, and the security of the IT systems used for this.

The purpose simultaneously establishes our legitimate interest.

(4) Retention period

Your personal data will be stored in logfiles for the duration of the session or for a maximum of 3 months longest. Moreover, your personal data will be stored in conjunction with the provision of the website, but only for the duration of the session.

(5) Objection and removal option

The processing and storage of your personal data in logfiles is absolutely mandatory for the provision of the website, to guarantee its functionality and to guarantee the security of the utilized IT systems. Consequently, you do not have an option to object.

b. Technically necessary cookies

(1) Description and scope

When it comes to technically necessary cookies, we will process your personal data since many functions and services of our website that facilitate the use of the website for you or that are essential to make its use even possible will not work properly in the absence of using cookies (“technically necessary cookies”).

In these technically necessary cookies, we store, in some cases, personal data of yours that will, however, only be used to use these functions and services. Any other processing of your personal data shall not occur.

A list of the technically necessary cookies we use, as well as their purpose, retention period and other information is available at:

https://wksgruppe.de/datenschutz/

There IX. Overview of the cookies used.

The following personal data will be processed in conjunction with the use of technically necessary cookies:

· IP address
· Language settings of your browser
· The browser you use

(2) Legal basis

Legitimate interest, § 25 Sect. 2 TTDSG in combination with Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

(3) Purpose

The purpose of this data processing is the provision of the website functions and services.

The purpose simultaneously establishes our legitimate interest.

(4) Retention period

As a rule, for the duration of the respective session, unless otherwise specified in the list of the technically necessary cookies we use.

(5) Objection and removal option

Technically necessary cookies will be stored on your PC or mobile device and will be sent by the former to our website. Hence, you are in complete control over the use of technically necessary cookies.

You have the option to deactivate or restrict the transmission of cookies by changing your browser settings. Cookies that have already been stored can be deleted by you at any time. This may also be done automatically. If cookies for our website are deactivated, you may no longer be able to fully use the functions of our website.

c. Google Maps

(1) Description and Scope

For the display of maps, we have integrated Google Maps into our website. As a result, we are in a position to show content we would like to present for your use in an attractive, uniform and device independent manner on our website Google Maps is service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

In conjunction with the integration of Google Maps, the following personal data will be processed:

· IP address
· Screen resolution
· Language settings
· Location data

When you use the Google Maps service, additional personal information may be processed. The respective information is available at:

https://policies.google.com/privacy?hl=de#whycollect

(2) Legal basis

Consent, Art. 6 Sect. 1 S. 1 lit. a) EU GDPR.

(3) Purpose

The purpose of processing your data is the display of map content.

(4) Retention period

We will process your personal data only until you complete your visit to our website (expanded data protection mode). We do not have any control over the deletion of your personal data from by Google Maps. More information is available at:

https://policies.google.com/privacy?hl=de&gl=de#inforetaining

(5) Objection and removal option

You have the option to revoke your consent at any time. You can exercise this revocation option in particular by closing the application and/or by reloading the website.

We do not have any control over the deletion of your personal data from Google Maps. For more information please visit:

https://policies.google.com/privacy?hl=de-DE

d. Data processing in conjunction with the job application process

(1) Description and scope

On our website, we offer visitors the option to submit an application for any vacant positions directly on our website. During the application, personal data you provide to us in conjunction with your application will be processed.

(2) Legal basis

Consent, Art. 6 Sect. 1 S. 1 lit. a) EU GDPR, Art. 88 Sect. 1 EU GDPR in combination with § 26 Sect. 2 BDSG, or

When processing special categories of personal data: Consent, Art. 9 Sect. 2 lit. a) EU GDPR.

Establishment of an employment relationship, Art. 6 Sect. 1 S. 1 lit. b) EU GDPR, Art. 88 Sect. 1 EU GDPR in combination with § 26 Sect. 1 BDSG.

(3) Purpose

The purpose of data processing is the completion of the application process and the initiation of an employment relationship.

(4) Retention period

Your personal data will be deleted or blocked as soon as the processing purpose no longer exists.

If we do not enter into an employment contract with you upon completion of the application process, we will store your data – in a manner that protects it from any other access – for a period of up to 6 months after the conclusion of the application process in order to meet the burden of proof we have with regard to the prevention of discrimination, §§ 21 Sect. 5, 22 AGG (Allgemeines Gleichbehandlungsgesetz = German General Equal Treatment Act).

If we do conclude an employment contract with you upon termination of the application process and thus establish an employment relationship with you, we will store the personal data you have provided in conjunction with the application process until the employment relationship is terminated.

Your personal data may be archived for an extended period of time if this is mandated by European or German legislation, European Union provisions, laws or other mandates we are subject to.

(5) Objection and removal option

While the application process is ongoing, you have the option to revoke your consent at any time. In this case, your personal data will be deleted. However, once it has been deleted, we will no longer be able to consider your application.

If we should conclude an employment contract with you and thus establish an employment relationship, the processing of your personal data will be absolutely mandatory in order to fulfill the employment contract. Consequently, you do not have the option to object to the processing of your data.

a. Contact form and email contact

(1) Description and scope

The following personal data will be processed along with the contact form and any interactions via email:

·  First name
·  Last name
·  Email address
·  Content of the message

(2) Legal basis

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

(3 Purpose

The data processing purpose is the processing of your inquiry.

(4) Retention period

Your personal data will be stored until the respective purpose no longer exists. As a rule, this will happen as soon as your inquiry is processed, unless longer retention periods are in effect.

(5) Objection and removal option

You may object to the processing of your personal data in conjunction with the initiation of contacts at any time, which will affect any future transactions. However, in this case, we will not be able to continue to process your inquiry. All personal data that has been stored over the course of the initiation of contact will be deleted in this instance, unless the statutory retention periods are in conflict with the deletion of your data. In this case, your personal data will be blocked until the statutory retention periods have expired.

2. Marketing

a. Direct marketing

(1) Description and scope

In conjunction with direct marketing activities, we will process your personal data, provided we are allowed to contact you with promotional messages within the confines of the scope of applicability or specific laws. We will also process your personal data if you have consented to the communication of advertising and promotional messages.

The following personal data will be processed in conjunction with direct marketing activities:

· Title
· First name
· Last name
· If applicable, postal address
· If applicable, email address
· If applicable, phone number

(2) Legal basis

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR (regular mail).

Consent, Art. 6 Sect. 1 S. 1 lit. a) EU GDPR (regular mail, email, phone).

Legitimate interest, § 7 Sect. 3 UWG (email).

(3) Purpose

The data processing purpose is affiliated with the performance of direct marketing activities and the submission of offers as well as supplementary information.

(4) Retention period

Your personal data will be archived until you object to its processing. For related information, please review the respective advertising message.

(5) Objection and removal option

You have the option to object to the processing of your personal data within the scope of direct marketing activities at any time, which will affect any future advertising activities.

b. Web analysis by Matomo (previous name PIWIK)

(1) Description and scope

In conjunction with our web analysis activities, we use the open-source software tool Matomo (previously called PIWIK) to analyze your browsing patterns. If details of our website are accessed, the following data will be archived:

· Two bytes of the IP address of the accessing system
· The accessed website
· The website from which you have been redirected to the accessed website (referrer)
· The sub-pages that are accessed from the accessed website
· The duration of your visit to the website
· How frequently you access the website

During these processes, the software runs exclusively on the servers of our website. Any personal user data is only stored there. The data will not be shared with any third parties.

(2) Legal basis

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

(3) Purpose

The data processing purpose is the analysis of your browsing patterns. The analysis of the generated data allows us to compile information about the use of the individual components of our website. This ensures that our website and its user-friendliness are continually optimized.

(4) Retention period

The data will be deleted as soon as it is no longer needed for our recording purposes. In our case this will happen after 360 days.

(5) Objection and removal option

You have the option to object to the processing of your personal data in conjunction with web analysis activities at any time, which will affect all future transactions.

You may deactivate or restrict the archiving of cookies at any time by changing the settings of your Internet browser. Already archived cookies can be deleted at your discretion. This process may also be automated. If cookies for our website are deactivated, you may no longer be able to make full use of all functions of our website.

To review additional information concerning the processing of your personal data by Matomo, please go to:

https://matomo.org/docs/privacy/

3. Data protection and the law

a. Exercising of the rights you have as a data subject pursuant to Art. 12 et seq. EU GDPR

(1) Description and scope

In conjunction with the management of the rights of data subjects, we will process your personal data. To that end, we will process any contact information you have shared in this context only to process and respond to your message and to subsequently document that the processing was in compliance with the applicable laws within the scope of our accountability obligations.

The following personal data will be processed in conjunction with the management of data subject rights:

· First name
· Last name
· Postal address
· Email address
· Phone number

(2) Legal basis

Legal obligation, Art. 6 Sect. 1 S. 1 lit. c) in combination with Art. 12 et seq. EU GDPR.

Legitimate interest in the subsequent documentation, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

(3) Purpose

Managing your data subject rights in compliance with the law.

(4) Retention period

Data must be archived for 3 years after the processing of the respective transaction has concluded, § 41 BDSG in combination with § 31 Sect. 2 Nr. 1 OWIG.

(5) Objection and removal option

You have the option to object to the processing of your personal data in conjunction with the management of your data subject rights , which will affect all future transactions. However, in this case we will not be able to further manage your data subject rights.

The documentation of the compliant handling of your rights as the data subject is mandatory. Consequently, you do not have the option to object.

b. Legal defense and enforcement of the law

(1) Description and scope

Your personal data will be processed by us if you file legal claims targeting us or if we file claims and enforce rights targeting you.

(2) Legal basis

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

(3) Purpose

The data processing purpose is to raise a defense against illegitimate claims and the legal enforcement of claims and rights.

This also constitutes our legitimate interest.

(4) Retention period

Your personal data will be stored until the processing purpose no longer exists. As a rule, this will be the case once the respective ruling becomes legally effective.

(5) Objection and removal option

The processing of your personal data within the scope of the legal defense and enforcement of the law is mandatory for us to ensure that we raise a legal defense or can enforce the applicable laws. Hence, you do not have any option to object.

1. Facebook fan page

a. Description and scope

We will process your personal data in conjunction with the operation of our Facebook fan page to reach out to and interact with users and visitors of “Facebook,” the social network. Occasionally, we will also publish information about our company and any related offers/promotions.

In the event that you directly interact with our Facebook fan page (e.g. by sending us a PM through Messenger), we will process the data you have shared with us only for the recording and the submission of a response to your customer/prospect inquiries.

Moreover, we have the capability to generate statistics on Facebook fan page visits. This information will be compiled by Facebook (“Facebook Insights”) and enables us to approach the marketing of our activities more effectively and in a more targeted manner.

With regard to Facebook Insights data, we and Facebook Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, are jointly responsible for the processing of data. For this purpose, we have executive a contract with Facebook Ireland Limited to define which of the two companies will process which obligations pursuant to the EU GDPR.

You may review the most important content of this contract at:

https://www.facebook.com/legal/controller_addendum as well as on https://www.facebook.com/legal/terms/page_controller_addendum

Information on the data Facebook uses to conduct usage analyses related to our Facebook fan page and which information Facebook provides for the purpose of data processing linked to the Facebook Insights function is available here:

https://de-de.facebook.com/legal/terms/information_about_page_insights_data

For additional information on the processing of your personal data by Facebook Ireland Limited please go to:

https://www.facebook.com/about/privacy or to https://de-de.facebook.com/legal/terms/information_about_page_insights_data

b. Legal basis

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

c. Purpose

The data processing purpose is the analysis of your visitor usage patterns on our Facebook fan page and the organization of our Facebook fan page with the aim of matching your interests and to process inquiries.

d. Retention period

Information about the archiving time frame of your personal data with Facebook Ireland Limited is available at:

https://www.facebook.com/about/privacy

e. Objection and removal option

If you do not want your personal data to be recorded in conjunction with the operation of our Facebook fan page, you have the option to at any time object to the processing of your personal data within the scope of the operation of our Facebook fan page, which will subsequently apply to all future transactions. In this case, we will forward your revocation request to Facebook Ireland Limited.

2. LinkedIn page

a. Description and scope

We will process your personal data in conjunction with the operation of our LinkedIn Page to reach out to and interact with users and visitors of the social network “LinkedIn”. We will also publish information about our company on this channel.

In the event that you directly interact with our LinkedIn Page (e.g. by sending us a PM), we will process the data you have shared with us only for the recording and the submission of a response to your customer/prospect inquiries.

Moreover, we have the capability to generate statistics on LinkedIn Page visits. This information will be compiled by LinkedIn (“Page Insights”) and enables us to approach the marketing of our activities more effectively and in a more targeted manner.

For LinkedIn Page Insights data, we and LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland, are jointly responsible for the processing of data. For this purpose, we have executive a contract with LinkedIn Ireland Unlimited Company to define which of the two companies will process which obligations pursuant to the EU GDPR.

The most significant content of this contract can be reviewed at:

https://legal.linkedin.com/pages-joint-controller-addendum

Information on the data LinkedIn uses to conduct usage analyses related to our LinkedIn Page and which information LinkedIn provides for the purpose of data processing linked to the Page Insights function is available here:

https://www.linkedin.com/help/linkedin/answer/a547077/linkedin-page-analytics-overview?lang=de

For more information on the processing of your personal data by LinkedIn Ireland Unlimited Company, please visit:

https://de.linkedin.com/legal/privacy-policy

b. Legal basis

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

c. Purpose

The data processing purpose is the analysis of our achievements with our Instagram Channel as well as the organization of our LinkedIn Page with the aim of matching your interests and processing inquiries.

d. Retention period

Information about the archiving time frame of your personal data with LinkedIn Ireland Unlimited Company is available at:

https://www.linkedin.com/legal/privacy-policy

e. Objection and removal option

If you do not want your personal data to be recorded in conjunction with the operation of our LinkedIn Page, you have the option to at any time object to the processing of your personal data within the scope of the operation of our LinkedIn Page, which will subsequently apply to all future transactions. In this case, we will forward your revocation request to LinkedIn Ireland Unlimited.

Information concerning the processing of your personal data by LinkedIn may be reviewed at:

https://de.linkedin.com/legal/privacy-policy

3. Xing Page

a. Description and scope

We will process your personal data in conjunction with the operation of our Xing Page to reach out to and interact with users and visitors of the social network “Xing”. We will also publish information about our company on this channel.

In the event that you directly interact with our Xing Page (e.g. by sending us a PM), we will process the data you have shared with us only for the recording and the submission of a response to your customer/prospect inquiries.

Moreover, we have the capability to generate statistics on Xing Page visits. This information will be compiled by Xing (“Xing Insights”) and enables us to approach the marketing of our activities more effectively and in a more targeted manner.

Information as to how Xing will process your personal data, is available at:

https://privacy.xing.com/de/datenschutzerklaerung/druckversion

b. Legal basis

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

c. Purpose

The data processing purpose is the analysis of our achievements with our Xing Page as well as the organization of our Xing Page with the aim of matching your interests and processing inquiries.

d. Retention period

Information about the archiving time frame of your personal data with New Work SE is available at:

https://privacy.xing.com/de/datenschutzerklaerung/druckversion

e. Objection and removal option

If you do not want your personal data to be recorded in conjunction with the operation of our Xing Page, you have the option to at any time object to the processing of your personal data within the scope of the operation of our Xing Page, which will subsequently apply to all future transactions. In this case, we will forward your revocation request to New Work SE.

Information concerning the processing of your personal data by New Work SE may be reviewed at:

https://privacy.xing.com/de/datenschutzerklaerung/druckversion

4. YouTube Channel

a. Description and scope

We manage a YouTube Channel, which is being operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. As the operator of YouTube, Google Ireland Limited collects and processes personal data to the extent described in its Data Privacy Policy.

Information on the processing of your personal data by Google Ireland Limited may be reviewed at:

https://policies.google.com/privacy?hl=de&gl=de

If you contact us directly through our YouTube Channel (for instance by sending a message or posting a comment), the data shared by you will only be processed for the purpose of recording and responding to your inquiry.

We are also in a position to generate statistics on visits to our YouTube Channel. This information is compiled by YouTube through its “Analytics” service and allows us to approach the marketing of our activities more effectively and to render them more targeted.

The data YouTube uses to generate usage analyses related to our YouTube Channel and which information YouTube provides for the processing of data in conjunction with the Analytics tool, may be reviewed here:

https://support.google.com/youtube/answer/9002587?hl=de

b. Legal basis

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

c. Purpose

The data processing purpose is the analysis of your visit patterns when you are on our YouTube Channel, as well as the analysis of the success of videos we upload and the processing of inquiries.

d. Retention period

Information about the archiving time frame of your personal data with Google Ireland Limited is available at:

https://policies.google.com/privacy?hl=de&gl=de#inforetaining

e. Objection and removal option

If you do not want your personal data to be processed by Google Ireland Limited, you have the option to at any time object to the processing of your personal data in conjunction with the operation of our YouTube Channel, which will affect all future endeavors. In this case, we will forward your revocation request to Google Ireland Limited.

5. Sales of goods and services

a. Description and scope

In conjunction with the sale of goods and services, the following personal data will be processed:

· First name
· Last name
· Postal address
· Email address
· Phone number
· Payment information

We will not process your payment information in conjunction with the initiation of contract negotiations.

b. Legal basis

Fulfillment of a contract, Art. 6 Sect. 1 S. 1 lit. b) EU GDPR.

c. Purpose

The data processing purpose is the initiation of contract negotiations and their fulfillment.

d. Retention period

Your personal data will be archived until the purpose of storing it no longer exists. As a rule, this occurs once the contract has been fulfilled and the subsequent 3 years have been completed, unless longer retention periods are mandated by law. For business communications, this period is 6 years and 10 years for invoices.

e. Objection and removal option

The processing of your personal data in conjunction with the sale of goods and services is mandatory for the fulfillment of pertinent contracts. Consequently, you do not have any option to object.

6. Generation of service provider and supplier accounts, handling of tenders

a. Description and scope

In conjunction with the recurring commissioning of services that are related to the procurement of products and the implementation of tenders, we maintain a database, in which we, in addition to the company names, in particular also process the names and the business contact data of the respective contacts. We process the following personal data in our database:

· First name
· Last name
· Business email address
· Business phone number

b. Legal basis

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

c. Purpose

The data processing purpose is the internal provision of qualified suppliers and service providers along with their respective contact names for future orders, procurements and the implementation of tenders.

d. Retention period

Your personal data will be archived until the purpose for archiving no longer exists. As a rule, this will be the case if no future orders or procurements are anticipated and the respective contact person is no longer available as a liaison.

e. Objection and removal option

You may object to the processing of your personal data in conjunction with the generation of service provider or supplier contacts, which will affect all future interactions.

7. Execution of business contracts, performance of contracts and servicing of the existing customer base

a. Description and scope

In conjunction with the execution of business contracts, the performance of contracts and the servicing of the existing customer base, we process the following personal data:

· First name
· Last name
· Business email address
· Business phone number

b. Legal basis

Fulfillment of the contract, Art. 6 Sect. 1 S. 1 lit. b) EU GDPR.

Legitimate interest, Art. 6 Sect. 1 S. 1 lit. f) EU GDPR.

c. Purpose

The data processing purpose is the execution of a contract and its performance as well as any related existing customer base servicing.

d. Retention period

Your personal data will be archived until the purpose for the former no longer exists. As a rule, this will be the case of the contract the order is based upon has been fulfilled, if all related entitlements have been rendered ineffective by the statute of limitations and if statutory retention periods no longer apply.

The processing of the data of the respective contacts will end at the point in time as of which the contact person is no longer available as a liaison.

e. Objection and removal option

The processing of your personal data is mandatory for the performance of the contract. Consequently, you do not have any objection options.

Within our company, we will share your personal data with those positions and departments that need them for all the above-mentioned purposes. In addition, we will, in some cases, use the services of different providers and will share your personal data with these other trustworthy recipients. These may, for instance, include the following:   – Banks – Scanning services – Letter shops – IT service providers – Cooperative partners – Attorneys and courts of law

In conjunction with the processing of your personal data, it is possible that we share your personal data with trustworthy service providers in non-EU and non-EEA countries. These countries are nations that are not within the European Union (EU) or the European Economic Area (EEA).
 
In this context, we cooperate only with such service providers who are in a position to give us qualified guarantees aiming at the protection of your personal data and who are in a position to warrant that your personal data will be processed in compliance with the stringent European Data Protection Standards. A copy of these qualified guarantees may be reviewed at our business.
 
If we share any personal data with recipients in non-EU and non-EEA countries, this will be done on the basis of a so-called adequacy decision of the European Commission, or, if such a decision is not available, on the basis of so-called standard contractual clauses, which also have been passed by the European Commission.

You are entitled to the following rights you may exercise in your relationship with us:
 
1. Right of access
 
You have the right to receive information as to whether and which personal data of yours we process. In this case, we will provide additional information on
 
(1) The processing purpose
(2) The categories of data
(3) The recipients of your personal data
(4) The envisaged retention period or the criteria to determine the envisaged retention period
(5) Your additional rights
(6) In the event that you have not shared your personal data with us: All available information as to its origins
(7) If available: The existence of any automated decision making as well as information on the logic used, the expanse and the desired effects of the processing
 
2. Right to rectification
 
You are entitled to have your data corrected and/or completed if the personal data processed by us is incorrect or incomplete.
 
3. Right to restriction of processing
 
You are entitled to the restriction of the processing of your data if
 
(1) We are reviewing the correctness of your personal data processed by us
(2) The processing of your personal data is illegal
(3) You need the personal data processed by us to pursue your rights after the purpose of archiving the data has ended
(4) You have filed an objection against the processing of your personal data and we are in the process of reviewing your objection
 
4. Right to erasure
 
You are entitled to having your data deleted if
 
(1) We no longer need your personal data for the original purpose
(2) You revoke your consent and if there is no further legal basis for the processing of your personal data
(3) You have objected to the processing of your personal data and – if the matter in question is not direct marketing – there are no priority grounds for continued processing of the data
(4) The processing of your personal data is illegal
(5) The deletion of your personal data is mandated by law
(6) Your personal data refers to minors for information society purposes
 
5. Right to notify
 
If you have exercised your right to have data corrected, deleted or restricted in terms of processing, we will notify all recipients of your personal data, to correct, delete or restrict the processing of such data.
 
6. Right to data portability
 
You have the right to receive any personal data you have provided to us based on consent or to perform a contract in a structured, commonly used and machine-readable format and to have same transferred to another data controller. If this is technically feasible, you have the right to instruct us to send this data directly to another data controller.
 
7. Right to object
 
In the event that special grounds apply, you have the right to object to the processing of your personal data. In this case, we will no longer process your personal data, unless we are in a position to raise mandatory protection worthy grounds for continued processing.
 
If your personal data is being processed for the purpose of direct marketing you do, at any time, have the option to object.
 
8. Right to revoke
 
You have the right to revoke any consent you have given us at any time. The revocation of consent does not affect the legitimacy of any prior processing on the basis of consent.
 
9. Right to file a complaint with a supervisory authority
 
Any other administrative or court enforced legal remedies notwithstanding, you shall have the right to file a complaint with the competent supervisory authority, if you are of the opinion that the processing of your personal data by us is in violation of the EU GDPR.
 
The competent supervisory authority for our company is:
 
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Kavalleriestr. 2-4
40213 Düsseldorf

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Gerne leiten wir Sie weiter. Hierbei übermitteln wir einige Daten an den Anbieter. Mehr Informationen unter: Datenschutz
Gerne leiten wir Sie weiter. Hierbei übermitteln wir einige Daten an den Anbieter. Mehr Informationen unter: Datenschutz
Gerne leiten wir Sie weiter. Hierbei übermitteln wir einige Daten an den Anbieter. Mehr Informationen unter: Datenschutz
Gerne leiten wir Sie weiter. Hierbei übermitteln wir einige Daten an den Anbieter. Mehr Informationen unter: Datenschutz